1 min read

[Plan Free Availability Booking](https://www.bookingmood.com/en-US/pricing)

# Tasks

**Tasks are the things that need to be done for a booking, such as cleaning the unit, emptying the bins or restocking supplies. Assign them to team members, for example your** **[cleaners](https://www.bookingmood.com/en-US/guides/cleaners)****, who mark them as done.**

![Managing tasks](https://ksxynoprjyugtwuaqdho.supabase.co/storage/v1/render/image/public/website/images-65936f37-7409-40c1-b7f6-ada45f44528a.png?quality=75&resize=contain&width=3840)

## [Tasks for every booking](#tasks-for-every-booking)

A unit's tasks template adds tasks to every booking of that unit.

- Open a unit and go to _Tasks template_.
- Add an _Item_ for each task, with:
  - When it's due, for example on the day of departure _at_ 11:00.
  - Its assignees.
  - For which bookings: _Tentative and confirmed bookings_ or _Confirmed bookings only_.
  - Optionally, only for bookings of a minimum length: _Only applies to bookings of … or more nights_.

Changes to the template apply to new bookings.

![Tasks template](https://ksxynoprjyugtwuaqdho.supabase.co/storage/v1/render/image/public/website/images-eb95d86e-7c73-4707-88ac-fa1c91435cf3.png?quality=75&resize=contain&width=3840)

## [One-time tasks](#one-time-tasks)

To add a task to a single booking, open the booking and add a task.

![Add a one-time task](https://ksxynoprjyugtwuaqdho.supabase.co/storage/v1/render/image/public/website/images-8e25e5b2-cf6d-48f1-a5f2-b0e1a3c9acff.png?quality=75&resize=contain&width=3840)

## [All tasks](#all-tasks)

Go to _Tasks_ to see the tasks of all bookings with their _Deadline_, _Assignees_ and _Status_: _Todo_, _Overdue_ or _Completed_. Search and filter the list, for example to see only the tasks assigned to you.

## [Reminders](#reminders)

Team members can get an email or text message before a task is due, between 10 minutes and 24 hours in advance. Each team member sets this up under profile menu › _Notifications_ › _Upcoming tasks_. See [Notifications](https://www.bookingmood.com/en-US/docs/notifications#upcoming-tasks).

![Tasks notifications](https://ksxynoprjyugtwuaqdho.supabase.co/storage/v1/render/image/public/website/images-ceeef650-02a6-48b3-84bb-32df932be629.png?quality=75&resize=contain&width=3840)

Tasks can also be included in [iCal exports](https://www.bookingmood.com/en-US/docs/synchronization/ical), so they appear in a team member's own calendar.

Last modified November 3, 2026