Last-minute bookings can be a blessing and a challenge. On one hand, they help you fill unexpected gaps in your calendar. On the other hand, they can throw your plans, and your cleaning schedule, into chaos.
But with the right setup, last-minute guests can become some of your easiest and most rewarding customers.
In this blog, we’ll walk you through how to prepare for and manage last-minute bookings like a true professional, with help from Bookingmood.
Higher occupancy rates: fill in gaps between longer stays
Less decision fatigue: these guests often book faster
More direct bookings: especially when guests are traveling spontaneously and searching for availability nearby
Start by embracing the fact that last-minute bookings are not always stressful. With a bit of planning and automation, they can be surprisingly easy to handle.
To stay in control of your calendar, set clear booking conditions:
Minimum time before arrival (e.g. “no bookings less than 4 hours in advance”)
Buffer time between bookings (for cleaning and prep)
Minimum stay requirements for weekends or holidays
With Bookingmood: you can easily adjust your availability rules and prep times for each property, so no more manual juggling.
Last-minute guests are often on the move and need clear, instant communication. Set up automated messages like:
A “Thanks for booking!” message with directions and check-in instructions
A “Welcome!” email with Wi-Fi info and house rules
A “Reminder” the night before check-in with a contact number
Bookingmood lets you schedule these emails so your guests are informed and reassured, even if you’re away from your desk.
Your cleaning crew needs to know ASAP when a last-minute booking comes in. Options:
Share your Bookingmood calendar with your cleaners
Set up SMS or email notifications for new bookings
Use calendar colors or tags to highlight urgent turnovers
Staying in sync = no surprises and no awkward arrivals.
Last-minute guests are usually booking from their phones. Your website and booking system need to be:
Fast-loading
Mobile-optimized
Easy to navigate in a hurry
Bookingmood’s booking flow is designed to work beautifully on mobile. No downloads, no distractions, just a few taps to book.
Give guests a reason to choose you over the competition:
“Late check-out included for last-minute stays”
“10% off if booked within 48 hours of arrival”
“Free welcome snack for same-day bookings”
Little touches can tip the scale in your favor.
Last-minute bookings don’t have to mean panic. With a little planning, smart automation, and the right tools, you can turn these spontaneous stays into stress-free wins. Bookingmood helps you stay flexible, professional, and ready to welcome guests, even at a moment’s notice. Try Bookingmood for free and never fear a last-minute booking again.
