The best tools to run a vacation rental business

Mar 21, 20243 min read

The best tools to run a vacation rental business

Lennart Visscher

Lennart Visscher

To run a vacation rental business successfully, you need to give attention to a lot of things. Booking management, marketing, regulatory compliance, guest experience, and more. If you want to do it right, these things can take a lot of time. Luckily, there are a lot of helpful tools to automate and streamline these tasks for you. In this blog we'll name a few.

Booking management

Managing bookings is one of the most important parts of a vacation rental business. You need to have everything in place to stay on top and never miss anything. Providing a smooth and seamless booking process will increase guest satisfaction and drive revenue. You'll also want to avoid double bookings and track payments. Bookingmood is a booking management tool that does all this for you. Manage bookings with ease, create a straight forward booking process, track payments, and a lot more. It will save you a lot of time and money.

Email marketing

Building a relationship with your guests via email can be a powerful way to engage with your guests. Send last minute deals, special offerings and keep them in the loop about your vacation rentals. The tool MailerLite is simple to use. Besides sending emails manually, it can also automate processes and send targeted campaigns. Email marketing for vacation rentals becomes easy this way!


Regulatory compliance

Some countries, cities or zones have their own laws when it comes to vacation rentals. When it comes down to identify verification, contract signing and sending reports to authorities, the tool Checkin might be of great help. They can automate legal processes so you can comply with current legislation in 130+ countries.


Guest experience

Happy guests are the best guests. Provide an optimal guest journey to ensure they will spread the word, or become returning guests! A tool that can help you create unforgettable experiences for your guests is HolidayHero. Create digital guidebooks, offer a virtual concierge, communicate with guests, and a lot more.



Having your own website gives you many advantages. Whether you're building a website yourself or hire an agency to build one for you, a user friendly website builder is a must. A website builder is a tool that let's you manage your website. Being able to quickly update your website with content is important. Having a last minute deal? Want to share important information? With a good website builder you'll be able to share these updates yourself in no time.

SEO for your booking website

We've already written about the importance of creating your own booking channel in the form of a website with a booking system. But how do you attract visitors to your website? For a big part, that comes down to Search Engine Optimization (SEO). Your website needs to rank good in search engines, like Google and Bing. A good tool to track and improve your SEO is Mangools. Find the right keywords, find powerful backlinks, see your positions in search engines, and more.


Learning from others

There are a lot of tools available to help you by running your vacation rental business. More than we can ever cover. But, a lot of vacation rental owners are willing to share tips and tricks! You can join communities to discuss best practices and ask for advice. Like VRMB and our own Bookingmood Community on Facebook.

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Booking managementEmail marketingRegulatory complianceGuest experienceWebsiteSEO for your booking websiteLearning from others

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