The fundamental role of an availability calendar

Mar 27, 20242 min read

The fundamental role of an availability calendar

Adriaan de Jager

Adriaan de Jager

For vacation rental owners, managing bookings is a crucial part of the business. Tracking when your properties are available in a correct and efficient way can mean more success for your vacation rental business. This is where an availability calendar plays a fundamental role. In this article we discuss why an availability calendar is vital for your rental business.

Improved customer satisfaction

A clear view of the dates available can significantly improve the booking experience for your (potential) customer. Nothing frustrates website visitors more than discovering that the accommodation they want to book has already been booked, after multiple attempts to make a reservation. A real-time updated availability calendar prevents this disappointment and contributes to a smooth user experience and a happy client.

Efficient management of bookings

Manually updating bookings in different systems or platforms, such as the well-known OTA’s (Online Travel Agencies) like Airbnb and, increases the chance of errors, such as double bookings and can create a lot of frustration. A centrally managed calendar that syncs across all platforms significantly reduces these risks and creates efficiency in the management process.

Reduction of double bookings

One of the biggest nightmares for holiday rental owners is double bookings. These situations can lead to negative online reviews and dissatisfied customers. By using an up-to-date availability calendar, such problems are minimized.

Support for last-minute bookings

Last-minute bookings can be lucrative for rental companies, especially during peak seasons or special event periods. With a real-time updated calendar, you can make the most of these opportunities without the risk of overbooking.

Streamlined communication

Easy communication with potential customers is essential to guide them through the reservation process. A clear availability calendar allows direct communication about free periods, prices, and special offers without confusion or misunderstandings.

Tips for using an availability calendar on your vacation rental website:

  • Make sure your calendar is easily accessible on your website or listing pages
  • Sync between different platforms to keep information up to date
  • Provide clear instructions to guests on how to see what dates are available and how to book
  • Be transparent about cancellation policies to avoid misunderstandings

Availability calendar from Bookingmood

Implementing a reliable availability calendar into your vacation rental business, provides numerous benefits that will help you maintain control over your reservations, improve customer satisfaction, and maximize operational efficiency. By taking these factors into account, you can not only reduce stress but also increase profitability for your online vacation rental business.

Bookingmood offers the perfect availability calendar for your online rental business. Create a free trial account to see how Bookingmood can professionalize your rental business. Sign up here for the free trial.

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Improved customer satisfactionEfficient management of bookingsReduction of double bookingsSupport for last-minute bookingsStreamlined communicationTips for using an availability calendar on your vacation rental website:Availability calendar from Bookingmood

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